Make Sure Your Kids Are Prepared with This Summer Camp Checklist

This year, summer camps are expected to be back in full swing after two pandemic summers forced them to close or operate at limited capacity. Camp is an excellent opportunity for kids to make new friends, try new activities, and gain self-confidence and resilience. But as parents and counselors know, a lot of preparation goes into making lasting summer camp memories.

Camp is a unique experience because it may be the only time during the year that kids are away from home – and parental supervision – for an extended period. Although the time spent apart can be positive for the parent-child relationship, there are several contingencies that families should plan for ahead of time. After your child is off at camp, it may be too late to update contact information, medication lists, and temporary guardianship permissions.

Summer Camps Look to Get Back to Normal in 2022

Like most aspects of our society, summer camps were hit hard by COVID-19. In the first summer of the pandemic, about two out of three summer camps across the country closed. Summer camp life was somewhat back to normal in 2021, but the majority of camps that did reopen operated at limited capacity or under other restrictions.

With pandemic restrictions lifting nationwide and a sense of normalcy returning to American life, at last, there should be a total return of camp activities this summer. Based on substantial 2021 enrollment numbers, summer camps are expecting a more than full recovery in 2022 and are bracing for the record, or near-record, turnout.

Summer Camp Preparations for Minor Children

Summer camp may be the antidote to lingering psychosocial pandemic effects after two years of distance learning, excessive screen time, and time away from peers.

Parents who passed on summer camp for the last couple of years or are planning to send their kids to camp for the first time may need a little help with their summer camp checklist. In addition to items such as sunscreen, swimsuits, and extra socks, parents should fill out the necessary paperwork to ensure that their child gets the care they need while away from home.

Appointing a Temporary Guardian

In many states, a temporary legal guardianship allows an appointed individual to make most decisions (including medical decisions) on your minor child’s behalf. The guardianship is for a fixed period of time (up to a year, depending on the state) and can usually be terminated (i.e., when camp is over and the child returns home). Other states have a specific power of attorney for a child’s medical decisions because parental consent is typically required before a minor can provide medical care. Although there are exceptions to this general rule in many states, parents may want to have a backup plan if their child has a medical emergency at camp.

Appointing a guardian may not be necessary if the camp is close to home and you can respond quickly in an emergency. But suppose the camp is farther away from home (or you will be traveling or otherwise unavailable) and near trusted family or friends who can step in for you and authorize medical care. In that case, a temporary guardianship can be helpful. Instead of appointing a temporary guardian or executing a power of attorney, you may also be able to give the camp permission to authorize emergency medical care. However, if the camp’s paperwork limits the scope of its authorization or liability, a temporary guardianship or power of attorney may dispel any doubts you may have about gaps in your minor child’s care.

Updating Contact Information

Who should the camp contact if something goes wrong? Presumably, you are your child’s primary contact. But if you live far away and cannot be there immediately in an emergency, you may not be the best first point of contact. Or there could be a situation where the camp cannot get in touch with you right away, such as if you are traveling, working and unable to get away, having a medical procedure, or for another reason.

Emergency contacts are people other than the parents whom the camp can reach out to when something goes wrong. The emergency contact form may allow you to authorize the same people to pick up your child from camp, making it logical to choose a contact who lives close to the camp (or at least closer than you). Pick a reliable proxy, and to avoid confusion or surprise, tell your child who the emergency contact is.


Taking medication is one aspect of home and school life that will continue at summer camp. However, summer camp medication management often requires planning to comply with laws and regulations.

Camp practices surrounding medication are governed at the state level. Depending on where the camp is located, it may have some latitude regarding how it oversees and dispenses medications. The camp’s specific policies about medication management should be spelled out in writing.

If your child takes prescription medicine, you will probably have to sign a permission and waiver form that allows the camp to dispense it. It is usual for these forms to gather information about the medication’s name, dosage, and dispensing instructions.

Other Considerations for Campers Age Eighteen or Older

When planning for a minor child headed off to camp, most of the legal legwork falls on the parents. The situation is different for campers aged eighteen or older. Although they may still live at home, an eighteen-year-old is legally an adult. Therefore, they require their estate planning documents.

All young adults should have a basic estate plan, even if they have little or no money or property. If your legal adult child does not have an estate plan, now is an excellent time to put together the following documents before they head off to camp for the summer:

● A medical power of attorney: A power of attorney grants another person the legal authority to act on the signer’s behalf. In the case of a medical power of attorney, someone (the agent, surrogate, proxy, or attorney-in-fact) is allowed to make medical decisions on behalf of the principal (the person granting a power of attorney). The principal can revoke a power of attorney at any time.

● An advance directive or living will: Injuries are quite uncommon at summer camp, and serious injuries are rare. But whether at camp or while traveling between camp and home, there is the possibility – however remote – that a camper could become so badly hurt that end-of-life decisions, such as tube feeding, mechanical ventilation, and resuscitation, will need to be made. A living will is a legal document that spells out a patient’s preferences with respect to end-of-life decisions if the patient is unable to communicate their preferences.

● Health Insurance Portability and Accountability Act authorization form: The Health Insurance Portability and Accountability Act (HIPAA) created national standards for disclosing patient health information. Under the HIPAA privacy rule, parents have access to the medical records of their minor children. But after the child turns eighteen, parents no longer have automatic access. By signing a HIPAA authorization form, a person older than eighteen can give their parents (or anyone else) legal permission to access their protected healthcare information, allowing authorized individuals to communicate with a healthcare provider about the patient’s care, condition, and treatment, but not make medical decisions.

● Financial power of attorney: As with medical power of attorney, the economic power of attorney gives someone (an agent or attorney-in-fact) the legal authority to act on another person’s behalf. A financial power of attorney may be limited to cashing checks, paying bills, and making bank deposits. Although more financial transactions are done online these days, if the child does not have access to the internet or a device at camp, they may need somebody else to temporarily handle their finances.

We hope your child’s stay at summer camp goes off without a hitch. But in case something unexpected happens, a bit of planning can go a long way and provide much reassurance.

The parents of minor children hold all the cards regarding legal permissions. Children age eighteen or older must take a more active role in their summer camp preparation. If you or your child have camp-related legal questions, our estate planning attorneys are here to help. Contact our office to set up an appointment.

At Cheever Law, APC, we don’t just draft documents; we ensure you make informed and empowered decisions about life and death for yourself and the people you love, which starts at a valuable and educational Family Wealth Planning Session. The Life & Legacy Planning Session will allow you to get more financially organized than you’ve ever been before and make all the best choices for the people you love. If you have already completed your estate plan, we will review that plan at your Life & Legacy Planning Session (aka Family Wealth Planning Session) to ensure that it will work the way you intend and address any holes or gaps that may be present if circumstances have changed since you executed your plan.   

To learn more about our one-of-a-kind systems and services, contact us or schedule a 15-minute introductory call today.